Whereas, a large number of healthcare professionals of Indian heritage are becoming permanent residents of the United States of America and Canada, be it resolved.
That a non- profit organization be formed to maintain the identity of these healthcare professionals of Indian origin practicing in Northwest Indiana.
That a forum be provided for meeting, sharing and fostering professional and cultural advancement.
That a bond of purposeful unity be established to enrich the Indian Community at large and the whole society of North America.
The term "Indian origin" is used throughout these by-laws in an ethnic sense independent of birthplace and is meant exclusively to pertain to persons whose ancestry, in whole or part derived from India. The word "heritage" similarly, connotes ancestry.
The name of the organization shall be Indian Medical Association of Northwest Indiana, Incorporated. The organization shall be Non- profit and incorporated in the State of Indiana.
To present lectures, seminars, discussions, papers and similar endeavors relating to the medical field for members of this corporation and the general public.
To present to members of this corporation and to the general public lectures, seminars, discussions, papers and similar instructional endeavors relating to the promoting of better under-standing of the interests and problems of resident and practicing physicians of Indian origin in North America.
To provide any and all educational materials presented in the above-described lectures, seminars, discussions and papers to the general public upon request.
To promote close relationship and communication among members.
To act as a central forum for the physicians of Indian origin in North America and to facilitate exchange of information with other physicans societies of North America, whereby information of common interest among members can be shared.
To promote the standard of practice in the art and science of medicine in the common interest of its members and the public through educational, social and scientific activities.
To help members integrate with American medicine and American culture and maintain a close liaison with local, national and international medical and physician societies and organizations.
To promote the respectable image of the organization to the public through its non-profit activities.
To maintain a liaison and communication with the Indian Associations of other medical specialties and also, cultural organizations in North America.
To communicate and exchange information and encourage interdisciplinary cooperation with medical societies of India.
Application for membership shall be made in writing or electronically on a form provided by the organization. The application will be forwarded to the Secretary, accompanied by the prescribed dues. The application shall be reviewed by the membership committee and recommended for approval by the Board of Directors at the next Board Meeting.
Membership in the corporation is to be open to and all physicians of Indian Origin regardless of race or religion.
Elected officers are: President, President-elect, Secretary, Treasurer, and Board of Directors.
The President shall:
The President- elect shall:
The secretary shall:
The Treasurer shall:
In the performance of the officer’s functions, the Board of Directors is jointly responsible to the general body for upholding the constitution, its objectives and organizational structures.
For a detailed definition refer to Article 6.
The organization shall hold at least two General Body meeting of all members.
Special meetings may be called of the membership for an urgent matter on recommendation of the President with the approval of the Board of Directors.
Notice and the agenda of the meeting will be circulated in advance by the Secretary in which shall be specified the place and date.
Any member in good standing may request a General Body meeting to discuss any proposal, provided the request is supported by 30% of the membership. The governing body shall comply such request and complete the proceedings within 60 days of discussion of such a request.
Members who attend meetings constitutes quorum.
Conduction of the meeting and parliamentary procedure shall be in accordance with Roberts Rules of Order, unless governed by the Constitution and By- Laws of the organization. Any action taken or attempted by the organization in conflict with the provisions of the organization’s Constitution and By-Laws and its amendments shall be invalidated and considered a non- official act.
The Board of Directors shall meet at least 2-4 times every year. These meetings can be held in conjunction with the general body meeting.
The Secretary before the scheduled meeting shall send a notice of the meeting, which includes time, place and the agenda. This will be done by electronic communication primarily.
Any members of the Board of Directors may request a meeting, if his request is supported by one-third of the members of the Board of Directors.
All active members are entitled to a vote.
The meeting shall be conducted according to parliamentary procedures of Roberts Rules of order, unless governed by provisions of the organization’s Constitution and By-Laws and its amendments. Any action taken or attempts by the organization that are in conflict with the provisions of the organization’s Constitution and By-Laws and amendments shall be invalidated or considered a non- official action.
The Board of Directors shall:
Election of Board of Directors shall be held annually at the general body meeting.
Elections shall be conducted by secret ballot if there is more than one candidate up for election. A majority vote cast by the active, members present shall be necessary to elect an officer. There shall be no absentee vote.
Slate of the nominations for the officers presented to the nominating committee should be announced 4 weeks prior to the general body meeting.
Any nominations for any office should be communicated to the Chairman of the nominating committee at the latest one-week prior to the general body meeting. No nominations will be accepted from the floor.
The term of Office shall be for one year.
The President-elect shall automatically become president for the incoming term of one year.
In the event of a resignation, incapacitation or death of the President in mid- term, the President-elect shall assume office as President. Incase of President-elect’s resignation, the Secretary should assume duties.
Any officer appointed on an interim basis shall be eligible for election during a regular election.
13 members will form the Board of Directors. They will be replaced in a staggered fashion. 4 members have terms of 3 years – 4 members for 2 years – 3 members for 1 year. The President, President- elect will constitute the duties of 2 members.
Proposition to amend or repeal a section of the Constitution and By-Laws Indian Medical Association of Northwest Indiana shall be made in writing or electronic communication and signed or electronically approved by at least ten active, dues-paying members.? Each proposed amendment should thereupon be referred to the By-Laws Committee. The By-Laws Committee will discuss the proposal and inform the Board of Directors of the proposal and together determine the proposal’s validity or rationale.? A written or electronic copy of the proposed amendment to repeal or change a section of the Constitution and By-Laws shall be sent to all active members by the Secretary or By-Laws Committee as part of an agenda in the next general body meeting or special meeting called for this purpose.
A vote of two-thirds cast in its favor by active, dues-paying members present is required to approve the proposed amendment or repeal of a section of the Constitution and By-Laws of the organization. There shall be no vote in absentee.
If, in the opinion of the Board of Directors or the active members, as evidenced by majority vote of the active, dues- paying members present in a general or special meeting, an officer of the organization or a member of the Board of Directors shall be deemed guilty of misconduct or a gross breach of his obligations to the organization and a charge that will be presented to the Board of Directors, the Board of Directors shall then organize a committee which shall investigate carefully the case to include, if possible, hearing the defense of the accused. The committee will then submit its impartial findings to the Board of Directors, which shall determine the validity of the committee’s report. The statement of facts, as developed from such an investigation, shall be presented to the officers. In order to vote on impeachment of an officer, it shall be sent to all members as an agenda in the schedule of general or special meeting.
A quorum for impeachment vote shall be fifty percent of the active, dues-paying membership. Two-thirds vote cast in its favor shall cause impeachment of the officer.
Membership can be revoked or denied to from any member for deliberate violation of the by-laws of the association or who convey actions, which are contrary to the best interest of the NW IMA. The President with approval by the Board of Directors shall appoint a committee to investigate any allegations leading to possible membership revocation. The hearing committee will follow a mechanism adopted by the governing body and recommendations will be given to governing body as to what action should be taken. Any membership revocation needs to be approved by a 2/3 majority of the Governing body.
The fiscal year of the organization shall date from January 1 to December 31.
The organization shall have at least two general meetings per year. All communication is to be electronic unless requested by the member.
The following shall be the order of business in a General meeting:
Annual dues shall be for each of the following:
Associate & Allied members: 50% of any active or life members paying dues.
If both spouses are active members, the dues will be 50% for the second member.
Annual dues will be collected in the month of January every year. Annual dues may be adjusted upon recommendation upon the Board of Directors, provided that it is placed on an agenda of a general or special meeting, voted upon and majority vote cast in its favor by the active, dues-paying members present.
There shall be established the following standing committee with a chairperson appointed by the President. The committee shall be:
The nominating committee shall consist of the President-elect (Chairperson), the President and the immediate Past President.
The committee’s functions shall be:
This committee shall consist of a chairperson who is nominated by the President and two other active members nominated by the chairperson.
This committee shall plan for canvassing of membership. Section representatives will also be actively involved in the functioning of this committee. The committee shall review all applications and submit to the Secretary for the approval of the Board of Directors.
This committee shall plan and arrange the social, charitable functions of the organization for the year. The President will nominate the chairperson and the chairperson will nominate the remaining members.
The By-Laws Committee shall consist of three persons nominated by the President, one of who will be appointed chairperson.
This committee shall form guidelines for the award of scholarships for the year. The President will nominate the chairperson.